1. Employees receiving a lump sum payment?
Ensure employees receiving a lump sum payment are reported with the pay duration of “LS.” If needed, update the pay duration field to “LS” in your payroll software prior to exporting your deduction report to ensure that employees are set up correctly.
2. For any lump sum payment that requires a service correction code, add a comment in the report to explain what happened.
A comment is required for any lump sum payment when a service correction code is used on the lump sum record. If the employee is docked as a result of an unpaid leave of absence, please also ensure your MTRS Employer Reporting Analyst has the completed LOA form, which is critical to ensure that the member receives the correct service credit.
3. Update your payroll calendars in MyTRS for the summer pay dates.
- For MyTRS to recognize your lump sum payment, edit your current 2025 payroll calendar and check off the Summer Pay Date boxes.
For detailed instructions, see Step 13 of the Payroll Calendars section of the Deduction Reporting in MyTRS book. - For pay frequencies where employees are not paid over the summer and do not receive a lump sum (e.g., 21, 22, 42), please delete the pay dates on which the employees are not paid.
For detailed instructions, see Step 14 of the Payroll Calendars section of the Deduction Reporting in MyTRS book.
Reminders:
∎ The Summer Pay Date box next to the date of the lump sum check should NOT be checked.
∎ You must also click VALIDATE before working on a deduction report after updating a payroll calendar.
4. Ensure the correct deductions are being taken for employees with the additional 2% deduction on earnings over $30,000.
For employees who receive any off-schedule payrolls or extra checks (e.g., coaching, stipends, retro or longevity), take the 2% deductions on the FULL check amount. This may require you to make a manual calculation or adjustment when processing payroll, as most payroll systems won’t automatically take 2% on the entire check.
5. Enter employment events, such as terminations, in MyTRS.
It’s imperative to add termination events in MyTRS for employees who have resigned or retired.
For detailed instructions, see the Termination Event section of the Deduction Reporting in MyTRS book.
Reminders:
∎ When entering termination events, the effective pay date should be 1 DAY AFTER the member’s final check.
∎ You must also click VALIDATE before working on a deduction report after updating a member event.
Online training materials available!
Please visit our website for employer training videos and guides.
- Creating a Payroll Calendar in MyTRS (Video)
- Termination Events (Video)
- Comments
Questions?
Please contact your assigned Employer Reporting Analyst.